Board of Directors Meeting
Thursday, December 7, 2023, at 6:00 p.m.
Hamilton Conservation Authority is now conducting meetings in a hybrid format
via an in-person and WebEx platform.
All hybrid meetings can be viewed live on HCA’s YouTube Channel:
https://www.youtube.com/user/HamiltonConservation
1. Call to Order – Brad Clark
2. Declarations of Conflict of Interest
3. Approval of Agenda
4. Delegations
5. Consent Items for Applications, Minutes and Correspondence
5.1. Applications – Development, Interference with Wetlands, Alterations to Shorelines and Watercourses – Page 1
5.2. Approval of Board of Directors Minutes – November 2, 2023 – Page 5
5.3. Letter from Township of Puslinch re. Hamilton Conservation Authority Resolution Regarding Reverse Changes to the Conservation Authorities Act and Ontario Wetland Evaluation System, dated November 10, 2023 – Page 15
5.4. Letter from The Corporation of the County of Prince Edward re. motion regarding support for the Province to stop the Ministry of the Environment, Conservation and Parks (MECP) proposal to expand the use of the permit-by-rule to waste
Management systems, stormwater management systems, and certain water taking Activities, dated November 17, 2023 – Page 19
5.5. Letter from the Honourable Graydon Smith, Minister of Natural Resources and Forestry re. Hamilton Conservation Authority Resolution Regarding Reverse Changes to the Conservation Authorities Act and Ontario Wetland Evaluation System, dated November 22, 2023. – Page 21
6. Foundation Briefing Foundation Chair – Jennifer Stebbing
7. Member Briefing
7.1. Interim Feedback on HCA Strategic Plan Renewal – Anne Bermingham / Michael Howes (2WA Consultants)
8. Business Arising from the Minutes
8.1. Status of Municipal Agreements for Programs and Services – Lisa Burnside
– Verbal Update
9. Reports from Budget & Administration Committee and Conservation Advisory Board
9.1. Budget & Administration Committee – November 23, 2023 – Susan Fielding
(Recommendations)
9.1.1. BA 2324 Final 2024 Budget Approval – Page 23
9.1.2. BA 2327 Records Retention Schedule and File Classification Scheme – Page 25
9.1.3. BA 2328 Records and Digital Initiatives Project Manager 2024-2025 Priorities – Page 105
9.1.4. BA 2329 2024 Mileage Compensation Rate – Page 109
10.Other Staff Reports/Memorandums
Reports to be approved
10.1. City of Hamilton Natural Areas Inventory – Mike Stone / Cathy Plosz – Page 113
10.2. Request for Quotation – Watercourse 11 Realignment and Fifty Point Wetland Construction – Karen Phong – Page 121
Memorandums to be received
10.3. Environmental Registry of Ontario Comments Proposed Amendment to the Niagara Escarpment Planning and Development Act and Proposal to Return Lands to the Greenbelt – Scott Peck – Page 125
10.4. Watershed Conditions Report – Jonathan Bastien – Page 129
10.5. Conservation Areas Experiences – Scott Peck – Page 133
11.New Business
12. In-Camera Items
12.1. Confidential Verbal Update – BD/Dec 01-2023 (Property Matter)– Lisa Burnside
12.2. Confidential Report – BD/Dec 02-2023 (Personnel Matter) – Lisa Burnside – Page 135
13.Next Meeting – Thursday, February 8, 2024 at 6:00 p.m. (Annual General Meeting)
14. Adjournment